When you need to schedule a meeting across time zones, synced calendars allow you to cross-check availability and overlapping times with your team. Sync your calendar with team members you work and meet with regularly. the following week would be a fair compromise. meeting so your East Coast team member can meet at 9 a.m., alternating this meeting time to 4 p.m. If your West Coast team member has a 6 a.m. Consider alternating the times of recurring meetings so all members are asked to contribute part of their mornings and evenings. Alternate recurring meeting timesįor time zone scheduling to work consistently, there needs to be flexibility. It’s even possible to automate time zone conversions in Google Sheets. Make a time zone cheat sheetĭo you like color coding and organizing? If so, consider creating your own time zone cheat sheet! Use the specific time zones of your team members or clients to create a personalized guide to the particular time zones you need to know.

Systems like WhenWorks can even help you, clients, and team members set appointments during overlapping hours. For example, if you’re trying to find a meeting time for a member observing CST and another observing BST or GMT, there is a common three-hour period where general working times overlap. Successful time zone scheduling depends on finding and utilizing overlapping times during general working hours. There are plenty of online time zone converters to check out, and many account for Daylight Savings Time, local time zones, and past, present, or future dates. Instead of trying to keep all the time zones straight in your head, use a time zone converter to compare times across the globe.

Schedule app sharing across time zones